DojoMasterProEverything a martial arts school runs, in one place.
Everything below is included in every plan. The price depends only on the number of members: nothing to add, nothing to unlock.
One file per member, with the family around it.
Everything about a person fits on a single file: their family, documents, consents, equipment and status. And the file itself tells you what is missing.
- Complete profile: identity, photo, contact details, internal notes
- Household, family links, guardians with parental authority, emergency contacts
- Documents your school requires, with what is missing flagged on each file
- Consent by purpose, versioned, given online, on paper or verbally
- Member status: active, suspended, inactive, departed, with the reason
- Equipment: gi, belt and protective gear sizes, weight, shoe size, all dated
- New member registration assistant, with your club's forms
- Lawful file removal: the identity is erased, the accounting stays
Age 8 · Young Ninjas · yellow belt
Marc Roy, father · emergency 2
ID photo missing
The season, its classes and its timetable, ready for the new term.
You create the season, its classes and its groups, then the weekly timetable with rooms and instructors. Families see the same timetable in their portal.
- Seasons, classes, session runs, groups by age and level
- Weekly timetable, rooms, assigned instructors
- Club closures and cancelled sessions, visible to families
- Schedule per instructor and tracking of coaching certifications
Every class has its sheet, filled in during class.
The instructor opens the sheet on the tablet, checks, finishes. Hours are added to each student's file, and extended absences show before a student drops out.
- Taken on a tablet or phone: one click marks the whole group present, you only correct the absentees
- Printable sheets by group, for classes held away from the dojo
- Training hours accumulated automatically toward the next belt
- Attendance rate per student and per group, with an alert when someone is away too long
Your grading system, your rules.
You define your belts and what it takes to earn each one. The software tells you who is ready for the exam, and what the others are missing.
- You enter your own belts, colours and stripes: kyu, dan, or any other system
- For each belt, what it takes to earn it: class hours, time since the last belt, minimum age
- The list of students ready for their exam builds itself, and says what the others are missing
- Every belt earned is recorded on the student's file, with the date and the examiner's name
Accurate invoices. Your cash desk, as before.
Renewals are prepared in batches, the invoice goes out by email. You collect as you do today, you record the payment, and the receipt goes out on its own.
- Monthly, per-session or annual plans, configurable family discounts
- Renewals proposed in batches, which you review before issuing
- Numbered invoices, credit notes, sales taxes configured for your province
- You collect as you do today; the payment is recorded in two clicks, the receipt goes out
- Receipts and annual tax statements produced in one batch
- Overdue and balance tracking, per payer and per family
- Optional automatic renewal, with a summary to management
Online payment coming soon.
Caron family · issued September 1
Uniforms, belts and protective gear, from catalogue to handover.
The catalogue knows your sizes and your stock. A front-desk sale goes on the family's invoice, and every order is tracked until the student walks out with it.
- Catalogue with size variants and inventory
- Front-desk sales, added to the family's invoice
- Member orders tracked through to handover
- Labels and barcodes, movement history
Competitions, camps, galas and seminars, registrations included.
You create the event with its deadline and its options. Families register, fees are billed, and you have the list of participants and of who has paid.
- Club or federation events, with deadlines
- Registrations with options, fees billed to the family
- Participant and payment lists
Saturday, October 18 · registration until October 10
Reach the right people, respecting their choices.
A club announcement or a newsletter goes to the right group. Before sending, you see who will receive it, who has no address and who has not consented.
- Club announcements and newsletters, distinguished by each person's consent
- Target by group, by class or by a selection of people
- Preview before sending: who will receive it, who has no address, who has not consented
- Sending history and one-click unsubscribe
Preview before sending
Twenty-six reports, organized by question.
Who has a birthday this month? Who is missing class? Who is ready for the exam? How are sales doing? Every report answers one question, exports and prints.
- Members: birthdays, age groups, arrivals and departures
- Attendance: rates, frequency, extended absences
- Belts: progress by rank, exam candidates
- Sales, memberships, pro shop, accounting and year end
- Every report exports to CSV, prints, and can email the people listed
A secure space for every parent and adult member.
The parent sees their invoices, receipts, the schedule, each child's attendance and progress, and updates their own contact details. You invite from the file; they choose a password.
- Invoices, receipts and tax statements
- Attendance and progress for each child
- This week's schedule, cancellations, closures and upcoming events
- Contact details and consents, editable by the parent
- Invitation from the file; the parent chooses a password
- Group
- Young Ninjas
- Belt
- Yellow
- Next class
- Thursday 6:00 p.m. · Kids karate
- Group
- Adults
- Belt
- Blue
- Next class
- Tuesday 7:30 p.m. · Adult karate
Your school, as it really is.
The setup assistant walks you through your taxes, belts, groups and rates. Then you add your team, with each person's role, with no limit on accounts.
- Setup assistant: taxes, belts, groups, rates
- Team and roles: management, front desk, instructors, unlimited accounts
- Health data access log, privacy incident register
- Retention period and list of files to remove
- English and French, per school and per person
- Contextual help on every screen
See it with your own members.
Thirty days free, every feature, no credit card.